FLEET MAINTENANCE REPORT INSTRUCTIONS
 
 

Please complete the following spreadsheet each month and return it to Fleet Maintenance via e-Mail (fleet.maintenance@okstate.edu), or mail a diskette to OSU Transportation Services, Farm Road & Hall of Fame Ave, Stillwater, OK  74078.  You may use the spreadsheet in Microsoft Excel format.  We must receive this information on or before the 10th of every month to allow us time to generate the monthly Fleet Maintenance Report required by the State of Oklahoma. 
 
If you make ALL your purchases at OSU Transportation Services, a monthly report is not necessary.  However, if you make purchases other than at OSU Transportation Services, the following information must be completed every month. 
 
"Department" 		-	your department

"For the month of"	-	each month (can not combine months)

"Vehicle Number"	-	include all vehicles that belong to your department 

"Odometer Reading"	-	take on the last working day of the month for each vehicle 

"Contact"		-	person contacted if additional information is needed 

"Phone"			-	contact persons telephone number  

"Fuel Gallons"		-	fuel only 

"Fuel Costs"		-	fuel only 

"Preventative Maintenance"-	oil, filters, wash & wax, hoses, belts, service transmission, etc. 

"Mechanical Repair"	-	brake job, trans. overhaul, flat tire, engine overhaul, etc. 

"Body Work"		-	paint, dents, glass, accidents
 
 
If you have any questions about filling out the spreadsheet or sending it via e-mail, please contact Chris Hoffman at 744-7945.